Office Manager
Office Manager is required for a multinational manufacturing company located in Degla - Maadi
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| Office Manager |
Main Duties & Responsibilities
· General clerical duties such as photocopying, phone screening, faxing, mail distribution, and filing
· Maintain a thorough knowledge of the office, including the location of various files, archiving documents, and reports. Keep the office organized
· Responsible for the supply of catering, office stationeries, and maintain inventories
· Responsible for the update and maintenance of various distribution lists internally, and externally
· Report problems with office equipment and coordinate actions with vendors
· Schedule business appointment and meetings, assists in the preparation for meetings. Keeps appointment calendar updated
· Prepare purchase orders, process and report accounts receivable / payables and prepare bank deposits
· Be the link between The company and bank / auditors / accountant: in charge of document collection / remittance, and ensure reporting is done on time
· Pays the monthly bills of the office (elec / internet/baobab / etc)
· Be the timekeeper in all administrative tasks (invoices, reports, etc)
· Handle and monitor the petty-cash of the office
· Responsible for travel arrangements for employees and office visitors (travel/housing / visas)
· Assist in the creation of marketing material, communication in collaboration with The company communication department
· Support in any kind of event organization (training, exhibitions, ...)
· Other duties as assigned
Skills & Competencies
· 2-5 years of experience maximum in this role
· Fluent Command of English has written and spoken
· Excellent command of business software packages - Microsoft Office products, email and internet
· Excellent customer service and verbal communication skills. A friendly and positive behavior is mandatory
· Knowledgeable about the Egyptian administration: a problem-solving mindset is needed
· Strong knowledge of Oil & Gas environment is a plus
Interested Candidates kindly send CVs to Moataz.fahmy@topbuisness-hr.com with a subject line (O.M-V)